CSA's Vehicle Escort system is designed to manage the billing and payment functions of a company providing Vehicle Escort Services.

The Vehicle Escort system tracks and bills open trips, and generates consolidated invoices. The system allows contract drivers to be assigned to trips, and allows payment vouchers to be automatically generated for drivers as a result of invoicing.

The Vehicle Escort system also includes a complete set of Sales History reports, and interfaces with CSA's General Accounting software.

TRIP PROCESSING

• Tracks all open trips
• Allows trips to be billed to an entity other than the customer who placed the order.
• Tracks the customer's ICC Number.
• Allows customers to be flagged as requiring purchase orders in order to place trip orders.
• Tracks information regarding the load being escorted, including Load Description, Tractor Number and Trailer Number
• Allows a trip to be split into multiple segments (line items), each with its own specification for start and end point, rate basis and assigned escort (driver/contractor).

TRIP BILLING

• Allows each trip segment to be billed on either a Flat Rate or a Variable Rate basis.
• Variable Rate billing supports a base amount plus a variable amount based on mileage and downtime. Mileage can be made subject to a user specified minimum.
• Supports the billing of tolls, overnight charges and other miscellaneous charges.
• Prints a Billing Edit List, printing all trips currently subject to invoicing.
• Generates a consolidated invoice for all customer trips occurring within a user specified period of time.
• Allows for the use of computer generated form overlays when printing invoices and credit memos. (Subject to printer restrictions).
• Automatically generates the Vehicle Escort Invoice Register, listing each trip segment and the related customer billing and escort payment information.
• Interfaces with CSA's Accounts Receivable system for automatic tracking of customer invoices.
• Automatically determines and distributes General Ledger distributions for Revenue, Cost of Goods Sold, and Transfer accounts.

ESCORT PAYMENTS

• Supports the automatic payment of independent contractors that are used to escort trips.
• Allows Escorts to be paid a Base Fee, less a Service Fee.
• Allows the escort Base Fee calculation to be different than the customer's Billing Fee.
• Stores a standard Service Fee percentage for each Escort.
• Allows an Escort's standard Service Fee percentage to be overridden for each trip segment.
• Automatically generates escort payment vouchers within CSA's Accounts Payable system for each trip segment invoiced.
• Allows payment of the Escort through CSA's Accounts Payable system.

SALES HISTORY REPORTING

• Prints the Sales History By Invoice Date report, listing the detail of customer billing and escort payments for each invoice and trip segment, by invoice date.
• Prints the Sales History By Customer report, listing the detail of customer billing and escort payments for each invoice and trip segment, by customer.
• Prints the Sales History By Bill-To report, listing the detail of customer billing and escort payments for each invoice and trip segment, by bill-to customer.
• Prints the Sales History By Escort report, listing the detail of customer billing and escort payments for each invoice and trip segment, by trip escort.

GENERAL

• Protects against posting incorrect dates by allowing the user to indicate which periods are open for Accounts Receivable purposes.
• Allows previewing of reports prior to printing.
• Provides online look-ups on validated fields.
• Restricts user access through the use of CSA's Application Security package.

INTERFACES

CSA's Vehicle Escort system interfaces with the following other CSA packages: Accounts Receivable and Accounts Payable.

SUPPORTED HARDWARE

• CSA's software operates on the following Windows platforms: Windows 7, Windows Vista, Windows XP, Windows Server 2008, Windows Server 2003.